The Import sidebar pane gives you access to two common sources of external data: scanning and email. Each section in this sidebar provides controls to import from any supported scanner or a compatible email client, e.g., Apple Mail or Outlook. This makes DEVONthink a reliable companion at home, in an office, in the hands of an archivist, and many other scenarios. We will cover the scanning controls in this section. We have also provided a more practical overview in Capturing Paper section of the In & Out chapter.
Archiving documents is an important function in many situations. The Image Capture section of this sidebar allows you to control compatible scanners or import images from connected cameras or iOS devices.
Devices
The Devices section allows you to choose an input device. Choosing a scanner offers different controls and options than selecting a connected iOS device or camera.
Selected Scanner: If you select a scanner you will be presented with controls and settings to scan your documents. This allows you to use your scanner directly in DEVONthink very efficiently. This interface should be familiar to anyone using Apple's Image Capture application or scanning in Preview.
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Overview: The overview of what's being scanned. When using a Custom Size you will define the scan area in this pane.
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From: Choose where you'll be inserting the paper into the scanner.
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Mode: Choose the color type: Black & White, Grayscale, or Color.
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Duplex: Enable double-sided scanning, if available.
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Resolution: Set the desired resolution of the scan. 300 dpi is the suggested resolution for most cases.
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Size: Choose a pre-defined page size or check Custom Size and manually change the scan area in the overview. Resize the scan area or even drag multiple scan areas on the same scan. You can also enter specific measurements. Switching to a pre-defined size will clear any custom scan areas.
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Orientation: Change the orientation of the final document.
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Name: Enter a name for the final document. If left empty, a date stamp will be used as an automatic name.
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To: Choose where to send the document: Imports, create a new binder or use an existing one, or choose a destination in a database.
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Destination: The chosen location in a database will be shown here. You can also choose a location to send binders to when saving.
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Kind: Choose the format for the final document.
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Tags: Enter optional tags to be applied to the document.
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OCR: Enable OCR for the scan, if desired.
Camera or Mobile Device: Clicking on a connected camera or mobile device displays an item list of photos to import. These items can be imported for a variety of uses. Additionally, for documents you've photographed, the images can be added to a scanning document (described below) and OCR can be done to create searchable PDFs. This can be very useful for everyday things like receipts to archiving historical documents.
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To: Choose to import items to Imports, into a new or existing binder.
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Thumbnails/Details: Switch between a thumbnail or a detailed list of photos. The size of thumbnails is controlled by the slider at the lower right corner of the window.
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Delete: Shown as a stop symbol, use this to delete selected images from the connected device. A warning will be displayed this action cannot be undone.
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Download: Download selected items to the location set in the To dropdown. Optionally, you can double-click items to import them.
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All: Download all the items on the connected device.
Queue
Select the Queue option to display the scanning queue where you can pre-define documents to scan. Define parameters for each document, including: Title, Destination, Type (PDF or Image), Separator, whether OCR is enabled, and optional Tags for the finished document. This section can be very useful when batch scanning. The following controls are shown in this view:
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Scanner: Choose an available scanner.
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Flatbed/Document Feeder: Choose where you'll be inserting the paper into the scanner.
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Document List: Defined documents and their parameters are listed here.
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Add/Delete: Add or delete new document definitions.
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Remove Sent/All: Contained in a popup menu, remove already processed or all documents from the list.
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Configure: Global scanner settings for color type, resolution, page size, and duplex scanning (double-sided, if available).
Imports
Containing individual scans or Binders, collections of scanned pages. Create or access existing binders and scanned pages in this section.
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Document List: A list of thumbnails of scanned images.
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Create new Binder: Create a new empty binder.
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Properties: Change properties of a selected scan or binder, e.g., where the scan will be sent, the title, type, tags, and optionally enabling OCR. You can also add a Author or Subject for PDF output.
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Edit: Change the orientation or make image modifications of a selected scan. Double-click a scanned page to display the image modification pane.
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Play: Play video imported from an iOS device.
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Delete: Delete the selected scan(s).
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Save: Sends the selected scans or binders to the To set in the Properties for each.
Select a specific binder in the sidebar to show a thumbnail view of the pages it contains. Rearrange the pages by drag-and-drop or drag pages from one document to another. Press the Sort button to use these options:
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Reverse Order: Reorder all pages from last to first.
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Shuffle Odd/Even Pages: Automatically switch odd and even pages
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Sort and Merge Documents: Choose two documents to merge their contents. One document is chosen as the starting odd page, the other as the starting even page. The pages are then interleaved into the current document.
Trash
Any scans or documents you've deleted from the scanning interface will appear here. When you have this selected, empty the trash with the button at the lower right corner of the window.
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