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Appendix

Application Icon   Keyboard Shortcuts

Keyboard shortcuts make using DEVONthink much more efficient for many people. Some of the following shortcuts are common to most Mac applications; others are only available in DEVONthink. In addition, many menu commands have keyboard shortcuts. These are shown directly in the menu.

Note: You can change the shortcuts for menu commands in System Preferences > Keyboard > Shortcuts > App Shortcuts.

Windows

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    Control-Tilde (~): Cycles through open application windows. This is a common macOS shortcut.
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    Control-Tab: Cycles focus between the item list, view/edit pane, and the Tags bar or Inspectors (if visible).
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    Escape: Cancels processes, closes dialogs or Quick Look previews, etc., depending on the context.
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    Command-}: Cycles to the next tab.
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    Command-{: Cycles to the previous tab.

Note: Hold ⇧ to cycle in reverse order.

Document Lists

Navigating items:

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    Up/Down arrow: Navigates up and down in all views. Use ⇧ to select multiple entries.
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    Left/Right arrow: Expands or collapses the selected groups in horizontal split, vertical split or List views, or navigates to previous/next item in other views.
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    Option-click (the triangle in front of a group): Expands or collapses all groups that are contained within this group as well.
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    Option-Left/Right arrow: Expands or collapses the selected groups and all their children the item list.

Selecting items:

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    Shift-click: Selects consecutive items.
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    Shift-arrow: Extends the next consecutive item to the current selection.
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    Command-click: Adds a non-consecutive item to the selection.

Manipulating items:

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    Return: Renames documents.
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    Backspace: Deletes selected items.
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    Command-Drag: When dragging items from the Finder, this moves, not copies, the file into the database.
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    Option-drag: Duplicates items to the drag destination instead of moving it.
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    Command-Option-drag: Creates replicants for the items at the drag destination. Dragging items from the Finder to DEVONthink with ⌥⌘ pressed indexes the item. Dragging items into documents with ⌥⌘ held inserts a link to the item.

Item List:

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    Command-Shift-O: Opens a selected document in the system default application.
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    Tab: Jumps to the first or next editable column when using View > List.
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    Space: Opens the standard Quick Look panel showing a preview of the selected items.
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    Option-Space: Opens a full screen Quick Look slideshow.
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    Option-bracket: Using [ and ], goes backwards and forwards through the visited locations.

View/Edit Pane

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    Home/End: Goes to beginning of, or end of, any view.
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    Page up/down: Scrolls one page up and down in any view.
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    Space/Shift-Space: Scrolls one page down or up in non-editable views, e.g., web pages, images, or PDF documents.
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    Command-click: Opens the target of a link in a new tab or separate window.
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    Command-Option-drag: Inserts a cross-link for groups or documents dropped into a rich text document. Dragging files or folders from the Finder to a rich text document with ⌥⌘ pressed creates links to them.
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    Command-Shift-click: Opens a link in a new tab and activates it. This requires enabling tabbed browsing in Preferences > General.
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    Option-bracket: Using [ and ], goes backwards and forwards through the documents or visited web pages .
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    Option-drag: Selects text using a rectangular selection ribbon.
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    Option-click (a link): For HTML-based files, adds the clicked URL to the Download Manager panel.
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    Option-click (a word): Initiates a search with the clicked word as the search term.
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    Shift-arrow: Expands or contracts the current text selection.

The Sorter

General Note Creation and Clipping:

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    Command-S: Saves the entered data. Equivalent to clicking Add.
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    Escape: Clears any entered data. Equivalent to pressing the retreating circle icon.

Voice and Video Note:

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    Spacebar: Start and stop recording.

Screen Capture:

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    Command-1: Capture the entire window.
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    Command-2: Capture a highlighted window.
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    Command-3: Capture a marqueed area.

Web Clip:

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    Command-1: Clips from the default browser.
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    Command-2: Clips from a URL you've copied to the clipboard.
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    Command-3: Type a URL to clip and any associated data, e.g., comments, tags, etc..

Clip to DEVONthink:

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    Command-F: Toggles the Clutter-free option.

Sheets

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    Return: Moves one cell down for editing.
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    Shift-Return: Moves one cell up for editing.
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    Tab: Moves one cell to the right for editing.
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    Shift-Tab: Moves one cell to the left for editing.
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    Arrows: Moves the editing selection.
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    Escape: Stops editing.

PDFs

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    +: Zooms in.
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    -: Zooms out.
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    Command-drag: Scrolls the visible area with the mouse.

Images

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    +: Zooms in.
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    -: Zooms out.