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Quick links: |  | Info Tags Multimedia Map

|  |  | Sidebar: Filters

Providing yet another way to isolate files in the item list, the Filters pane allows you to only show files that share common attributes. This pane, displayed at the bottom of the Navigate sidebar an be shown or hidden via the Tools > Filter menu or the trio of icons at the bottom of the Navigate sidebar. The pane can be resized by moving the divider at the top of the pane. Info Displayed by selecting Tools > Filter > Info, the Info filters pane let you shows only files that share common dates, ratings, color labels, etc. Dates: Click the Date dropdown to choose the type of date you want to filter on: Added, Created, Modified, Opened, or Due. Click on a date in the calendar display to only show files related to the day and type of date you selected. Use the small arrows to move backward and forward through time, and click the circle between them to quickly return to the last selected date. Marks: Choose the type of mark, or a combination of them, on which you want to filter. For example, you can click the flag and a rating of 3 to show only those files. You can filter on these attributes: Flagged or unflagged Read or unread Locked or unlocked Rating Label File Location: Click the dropdown to choose whether to display Imported, Indexed, or both with Any. Tags Choosing the Tags filter via Tools > Filter > Tags displays a tag cloud derived from the tags on the current list of files. The cloud shows the tags in varying sizes depending on the number of occurrences of each tag on these documents. The more files with a given tag, the larger it displays. This makes it easy to identify commonly used tags. If there are no tags on the files in the current item list, No Tags will be displayed. Additionally, Control-click in this pane to sort the tags by Name or by Count. To filter the files, click any tag. You will immediately see the tag cloud reduce in number and only related tags are shown. This allows you to drill down into files that share common tags, but also exposes tags that have been used with the previously selected tags.
Note: The tags you choose will also be shown in the Information bar above the item list. Hovering over one of these tags displays a close button at the right side of the tag. Click it to stop filtering on that tag. You can also press the Reset button to clear all filtered tags.
Control-clicking a tag in the tag cloud shows these options: Reveal Tag: Displays the Tag group in the list of tags from all open databases. Remove Tag: Removes the tag from the Tags groups and also from any document it was applied to. Related Tags: Displays the top two tags most commonly used with this tag. Selecting a tag from this list filters the files on that tag. View>: Allows you to switch between cloud and list view. Sort: Allows you to sort the tags by name or count. Multimedia Open the Multimedia filter via Tools > Filter > Multimedia to present options for filtering out multimedia files, e.g., images, audio, and video in the current location. To assist in filtering, there are a few controls available: Kind: Select the kind: Any, Image, Video, or Audio. Width & Height (pixels): Set a minumum and / or a maximum pixel dimension for the width or height of images. Selecting and pressing the Delete key in a field will reset it to zero or infinity (no maximum specified). Duration (seconds): Set a minimum or maximum length of a video or audio file, defined in seconds, e.g., `900` for 15 minutes (15 minutes x 60 seconds).
Note: The Multimedia filter pane is only available in macOS 11 or later.
Map Utilizing geolocation data from your files, the Maps filter shows documents related by location. Show this filter pane by selecting Tools > Filter > Maps. By default, the pins on the map show the place a document was created. However, the geolocation data can be manually changed to a relative location, like the site of a historic event. (See the Info Inspector for more information on this.) The map functions similar to Apple or Google Maps, allowing you to use familiar pinch gestures or double-click or Option-double-click to zoom in and out, panning, etc. The map shows pins for all documents with geolocation data in the selected location in the Navigate sidebar. Selecting a pin in the map displays the files with that geolocation data in the item list.